Background
An India based University was using SharePoint Server 2012 to manage their collaboration, document management, and business process automation. They had a large number of sites, documents, and users on the platform. The University management team decided to upgrade their system to the latest version, SharePoint Server 2019, to take advantage of the new features and improved performance.
Challenges
The migration project presented several challenges that needed to be addressed, including:
Data Migration:The migration of site collections, documents, lists, and workflows from SharePoint Server 2012 to SharePoint Server 2019 was critical to the success of the project. The company needed to ensure that all data was migrated accurately and without data loss.
Customizations: ABC Corporation had several customizations on their SharePoint Server 2012 environment. The company needed to ensure that all customizations were migrated successfully to SharePoint Server 2019.
User Acceptance: The company needed to ensure that the new system was tested and validated by the users to ensure it met their needs and expectations.
Integration: ABC Corporation had several integrations with other applications, such as Microsoft Dynamics CRM and SAP, that needed to be tested and validated after the migration.
Solution: To address the challenges, ABC Corporation partnered with a Microsoft Gold Partner who had experience in SharePoint Server migrations. The following steps were taken:
Planning: The migration project was planned in detail, including timelines, milestones, and dependencies.
Data Migration: A thorough data migration plan was developed to ensure that all data was migrated accurately. The company used a third-party tool to migrate the data, which helped to minimize data loss
Customizations: All customizations were documented and tested in a test environment before being migrated to SharePoint Server 2019.
Integration: The integrations were tested and validated in a test environment to ensure they worked correctly after the migration.
User Acceptance: The new system was tested and validated by the users before being rolled out to the entire organization.
Results: The migration project was completed successfully, and the following results were achieved:
Data Migration: All site collections, documents, lists, and workflows were migrated accurately without data loss.
Customizations: All customizations were migrated successfully to SharePoint Server 2019.
Integration: All integrations were tested and validated after the migration.
User Acceptance: The new system was tested and validated by the users and met their needs and expectations.
Conclusion
The migration of SharePoint Server 2012 to SharePoint Server 2019 was a success for ABC Corporation. The company was able to take advantage of the new features and improved performance of the latest version, and the project was completed without any major issues. The partnership with a Microsoft Gold Partner with experience in SharePoint Server migrations was critical to the success of the project.
